Educator's Profile - Admin Guide

Modified on Wed, 13 Dec, 2023 at 10:39 PM

Unlock the seamless process of adding, removing, and reviewing educators in your childcare center with our comprehensive guide using Digital Childcare Pro. This step-by-step tutorial ensures seamless navigation for your childcare administration, making educator management a breeze.

To begin the process, navigate to the educators page by clicking on "My Centre" and then selecting the "Educators" tab.

Here, you can access information about your existing educators, make profile changes, and add new educators to your team.

Now, let's proceed to add a new educator by clicking on "Add Educator."

Here you will include the main information about the educator.

Identify the specific role for the educator at this stage. Different roles will offer various options in the educator's view.

Admin - This role will grant access to all information related to educators, programs, and children.

Lead Educator - This role enables the support of an admin in reviewing and enrolling children but does not grant access to add or review confidential information about other educators.

Educator - This role would grant access only to the assigned rooms and information related to the children and families in those rooms.

Now, choose the room or rooms that the educator will be supporting. You can add multiple rooms for an educator.

Educators will only have access to information about the children and families in the rooms to which they have been granted access.

After entering all the educator's information and when you're ready to invite the educator, make sure to check off 'Invite after creation' to ensure they have access to their profile.

The final step is to click on "Add educator" to complete the process.

The educator will receive an email with a code to access the program and complete the necessary information.

To review an educator's profile, click on the educator's name, or under the "Actions" tab, click on "View."

In the educator's profile, you can find and edit information related to their file. In the General tab, you will see their personal information, assigned rooms, and emergency contacts.

By clicking on "Rooms" and then the "Edit" button, you can add or remove rooms assigned to the educator.

If an educator requires a leave of absence or will no longer be working, go to the "Employment" tab under general information.

Here, you can add the educator's release date and provide a reason.

A crucial step to remove an educator's access to their program is to go to the "Settings" tab, click "Edit," and switch to "Inactive."

Additionally, within the Employment tab for educators, both administrators and educators can upload training or professional development records.

This feature aids educators in monitoring and staying informed about their professional development, with timely notifications for upcoming requirements.

Under the Documents tab, you and the educator can add and track all ministry-required documents, ensuring compliance and organized record-keeping.

Educators will receive notifications when documents, such as first-aid or CECE renewal, are approaching their expiration dates, ensuring timely renewals and compliance.

Now you are prepared to add more educators to your center and build a great team.

Here is a video link for further support